Running a private practice as a mental health practitioner is not without its trials and tribulations. As a mental health professional, you have to juggle administrative tasks such as keeping track of appointments, maintaining patient records, and generating invoices. In the absence of staff support, most of your valuable time and energy would be consumed by these operational responsibilities, leaving little room to spend with patients and advance their diagnosis.

Thankfully, mental health EHR software comes with solutions to help overcome these barriers. These tools have features specifically tailored to optimize operations for private practices catering to mental health issues.

This piece highlights four of the top-rated mental health EHR software for private practices. These products (listed alphabetically).


Notable features: ABA data collection, Appointment management, Claims management, HIPAA compliance CentralReach is a cloud-based practice management system for therapy providers. It offers automation capabilities such as scheduling recurring appointments, creating and sending invoices against patient care, and generating reports to evaluate practice performance and inform data-driven decisions.

CentralReach reduces the administrative burden of onboarding patients by providing online sign-ups and video consultations. Additionally, the software maintains a record of patient dosages and medication types for practitioners that deal with prescriptions. The software enables mental health professionals to develop personalized patient treatment plans that include trackable behavioral therapy courses and progress reports.

CentralReach’s support is available via email, phone, and chat. It is web-based and offers apps for desktop and mobile (iOS and Android) devices.

Screenshot of scheduling an appointment in CentralReach. Screenshot of scheduling an appointment in CentralReach (Source)

Notable features: Claims management, EMR/EHR, Self-service portal, Single provider practice is a cloud-based practice management and mental health EMR platform. It offers an online patient portal for appointment booking, insurance claims submissions, and group session booking. The software provides a secure e-journal that patients can use to submit entries about their sessions.

With, mental health practitioners can conduct online video sessions with patients, establish treatment plans, and monitor progress using client progress notes. Providers can also set preferences for availability and timing using a client scheduler, while patients can view the calendars to check availability and book sessions.’s support is available via email, phone, and chat. It is web-based.

Billing section in Counsol. Billing section in (Source)

InSync Healthcare Solutions

Notable features: Compliance tracking, Confirmation/reminders, E-prescribing, Initial assessments InSync Healthcare Solutions is a cloud-based mental health and EHR platform designed to provide care to patients with mental health and substance abuse problems.

With InSync, providers can schedule patient visits, make progress notes after each session, and save patients’ charts and records. They can prescribe medication to patients digitally and organize online sessions with the software’s built-in video conferencing functionality.

The software provides a custom dashboard for viewing patient records. In addition, practices can create customizable sign-up forms and assessment sheets for new patients. InSync is HIPAA-compliant and helps keep practitioners up to date with all relevant licenses.

InSync’s support is available via email and phone. The software is web-based.

Patient dashboard in InSync Patient dashboard in InSync (Source)


Notable features of electronic medical records (EMR) and electronic health records (EHR) systems include appointment management, billing, and EMR/EHR functionalities.

Appointment management allows healthcare providers to schedule appointments with patients, send reminders, and manage their schedule efficiently. Billing features enable healthcare providers to generate invoices and process payments from patients and insurance providers. EMR/EHR functionalities allow healthcare providers to manage patient records electronically, including medical history, diagnosis, medication, treatment plans, and lab results. Additionally, some EMR/EHR systems also offer features such as e-prescribing, patient portal, and telemedicine capabilities. These features enable healthcare providers to provide better patient care, improve operational efficiency, and enhance patient engagement.

By wzych

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